Metainformationen zur Seite
The internal data workflow with tipps and comments
| Software | ToDo | tipp | Done? | |
|---|---|---|---|---|
saving the raw data | ||||
| Intranet | 1a) save internal collection data (Excel tables) in folder of section at P:\ | „P:\CollDig\Sections\sectionfolder“ | ||
| Easydb | 1b) import multimedia files of internal collections to easydb | |||
| Intranet | 2a) save external collection data (Excel tables) to Raw folder in GFBio folder structure at P | „P:\GFBio\projectfolder\Raw folder | ||
| MorphDBase | 2b) import multimedia files in MorphDBase and the raw folder at P:\ | |||
| DiversityCollection | import data in DC | |||
check excel tables for completeness | compare to ABCD overview | |||
| check consistency of columns | content matches the header ? (is there need to revise the data with Open refine; use of only one separator in each column | |||
| check completeness of columns | has every column a header, are there all necessary columns? | |||
| check the formats of the data | coordinates (WGS 84, conversion seehere or here ) and dates (ISOdate or another clear date format) | |||
| save excel sheet as txt-file (Unicode-format) for import | ||||
create import scheme and import data | ||||
| GitLab | save the latest import scheme in gitlab | |||
| DiversityCollection | check completeness and correctness of imported data | |||
check correct withhold for data under embargo | see wikipage with withhold demands | |||
delete withhold for released data | ||||
| DOI Fabrica | create DOI for dataset | |||
create new DOI as draft at DataCite Fabrica | LogIn and schemes see DOI Fabrica; fill in ORCID and ROR | |||
create DOI metadata-xml | use […]\Nextcloud\DOIs\datacite_metadata_generator.html | |||
| or update the DOI via the form function of DOI Fabrica page (see also: https://github.com/mpaluch/datacite-metadata-generator and https://schema.datacite.org/) | ||||
save DOI metadata xml-file | in folder […]\Nextcloud\DOIs | |||
| DiversityProjects | import metadata in DP | |||
| check, if the latest version is installed | ||||
| import data from GFBio with special import in DiversityProject | LogIn to GFBio ticket system see here | |||
check withhold demands of each section | see wikipage with withhold demands | |||
check completeness and correctness of metadata | compare to ABCD overview: title, description, authors/contacts, affiliations, licenses, citation, key words, Identifiers and DOI | |||
insert DOI for new major version | new DOI only for a new major version (if data have been added), keep existing DOI with new minor version (if only typos are corrected) | |||
trigger transfer to BioCASe | triggered by: new version number (minor or major) + the box „Create archive“ must be checked + embargo must have expired (script for transfer is automatically running between 8 and 16 o'clock) & to identical numbers are not accepted: Version 1.1 is not working, only version 1.2 oder 2.1 | |||
| BioCASe Provider Software | create new archive for dataset | title is project-title, use GGBN (ABCD 2.1), Paging size: 1000 | ||
| control new archive | check , if data are complete transferred, delete the browser cache (Firefox) if necessary | |||
| Intranet | save the archive | in […]\Nextcloud\GFBio\Archive-easydb | ||
add date to archive-title | ||||
| Easydb | upload new archive with date | new minor version: upload only new version, no new DOI, (Upload as new version under Datei - Versionen, only active, if you press „Bearbeiten“ in the upper right corner) | ||
| new major version: new entry, new DOI, new metadata | ||||
create new thumbnail | for templates and examples see: […] \Nextcloud\GFBio\Bilder für Archive in easydb (size complete: 290 x 170px; size collection: 180 x 135 px) | |||
| DOI Fabrica | if all is ready, set DOI to „findable“ | |||
| BioCASe Monitor Service | insert new entry or update old entry | |||
insert link to archive in BPS | copy link with right mouse button in BPS and insert in BMS | |||
check data in „Consistency check“ | ||||
| GFBio-Portal /JIRA | create DEVOPS-ticket to harvest new dataset | assign Andree Behnken, no need to create a second ticket for VAT: the georeferenced data are automatically harvested in the night (by VAT/ Michael Mattig) | ||
check entries for correctness and presence | sometimes they need days or weeks to harvest the new entries | |||
| GFBio-Wiki | insert new entries in GFBio-Wiki or update old ones | at page: https://gfbio.biowikifarm.net/internal/Overview_on_ABCD_datasets_published_via_BioCASe_data_pipelines | ||
| JIRA | add DOI to original ticket | |||
send a Service Quality Survey - link to the data producer(s) | see : https://gfbio.biowikifarm.net/internal/Checklist_for_ABCD_datasets_published_via_BioCASe_data_pipelines | |||
| BioDivInf Wiki | insert new entries | at https://datacenter.zfmk.de/wiki/internal/doku.php/gfbio:datasets | ||